Vacant
Job Description: Technical Officer for Information Technology &
Knowledge Management
Job category 3: “Senior Administrative / Technical Staff”
Incumbent: Vacant
Project: Policy Advice for Environment and Climate Change (PAKLIM)
Project number: 2007.2134.0-001.00
Period of Contract: 01.06.2009 – 31.12.2009
Duty Station: Jakarta
A. Responsibilities
The incumbent is responsible for the
Maintenance and manage the design and development of information technology and
management systems
Provision of technical assistance to projects/programs in IT and database
management.
Develop and Maintenance the Knowledge Management Platform within the project
Support the implementation and the process of Impact Oriented Management System
in the project.
Within this context, s/he fulfils the following tasks:
B. Tasks
(I) Technical equipments, maintenances;
Hardware related Tasks
Ensure all hardware is up to date with standards set by GTZ head office, including
laptops, servers, and all desktop computers
Maintain PC, notebook, printer, digital camera, scanner and other hardware
components
Consult with the Principle Advisor, Senior Advisor and Office Manager with regard to
new or improvement of certain systems and networks; test new hardware and give
recommendations for the purchase of new systems, including the upgrading of
existing systems and all relevant items pertaining to network and PCs
Give recommendations purchase of IT equipments.
Manage the reparation of PCs in PAKLIM in case a PC breaks down.
Software related tasks
Support all software packages used at the GTZ (e.g. APS, AMS, MS Office,
WinPACCS, SAP) and all software needed by PAKLIM Projects
Test new or upgraded software systems and update all software to the latest versions
Ensure that every single PC in PAKLIM is protected by current Anti-Virus and the
anti-virus software is updated periodically by the user.
Ensure that there are regular backups by the user for PAKLIM’s data/documents at
least once a month.
Be informed about useful software/hardware for the PAKLIM offices and recommend
useful solutions in any technical problems that occur.
Assure that every PC in PAKLIM is protected by a password and every single
2
password used in PAKLIM is documented and kept in a safe place.
Assure that every PC in PAKLIM is maintained regularly by the user, in terms of;
• the performance of the PC (Scan Disc & Disk Defragmenter, Virus Scans etc.)
and,
• Necessary up grades (RAM, Hard Disk etc.).
(II) Network (LAN)
1. Develop and administer the Local Area Network (LAN) system in PAKLIM Office.
2. Manage the Internet connection bandwidth using “MIKROTIK”
3. Maintain PAKLIM server
4. Maintain the ‘shared folders and printer’ as the administrator of the network.
5. Handle the user-authorization in the network.
6. Handle problems regarding the network.
7. Give and collect recommendations to improve the network (in technical terms and in
regard of the usage).
8. Confer with vendors to guarantee maintenance of network, Internet Provider, PABX
and computer equipment.
(III) Webpage, Internet & related task
1. Supervise the development of innovative web-based design application & content
management for PAKLIM homepage.
2. Maintain and up date existing PAKLIM homepage regularly as the administrator in
cooperation with responsible person assigned for specifics topics.
3. Maintained PAKLIM Intranet including all the “Interactive Tools” as the administrator.
4. Coordinate with the Principal Advisor and PAKLIM members on necessary
adjustments to the homepage
5. Handle the user-authorization in the Intranet.
6. Handle problems regarding PAKLIM homepage as an administrator.
7. Handle correspondences regarding the webpage.
8. Give and collect recommendations how to improve PAKLIM homepage.
9. Provide All PAKLIM Members with e-mail address.
10. Maintained the problem regarding internet connection.
(IV) General Services
Install, manage and maintain the general administration of the entire information
system
Handle troubleshooting and solving of all computer and internet related problems,
prepare information needed.
Give advisory assistance to projects in matters that concern electronic data
processing
Keep an inventory of hard and software and up-date list as soon as changes occur
Define the alternative possible tools to share database and information through web
base.
Any other IT & Database task requested accordance with qualification.
C. Other Duties/Additional Tasks
Develop the Knowledge Management platform for sharing information among
PAKLIM Member
Assure that all PAKLIM documentation is secure and well documented and can be
access by PAKLIM member
Assure that the GTZ Cooperate design are implement in all PAKLIM’s publication and
documentation
Support for Impact Monitoring
» Involved in the process of collecting and input data for Impact Monitoring
» Involved in the process of development monitoring templates and forms
D. Required Entry Qualifications and Competencies
Formal Education
College or University degree
Professional Experience
Minimum of 3 - 5 years of relevant occupational experience
Other Qualifications
Good working knowledge of computer programs
Good Management Information System and database skills
Good Understanding of Knowledge Management
Have a knowledge on Impact Oriented Management System
Language skills (English)
Interested candidate should
submit the application letter and updated CV to Mrs. Lestira at Lestira.Mendur@ gtz.de by
the latest on 10.05.2009.
Good Luck Guys!
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